Attendees:
[x] Bob Ellis, President
[x] Doug Berling, Vice-President
[x] Sverre Froyen, Treasurer
[x] B. Brooke Mann, Secretary
[x] Tom Bagby
[x] Graham Baird
[x] Kris Beecroft
[x] Troy Bozarth
[x] Kathleen Brennan
[x] Brian Coleman
[x] Sharon Crawford
[x] Galen Moore
[x] Craig Murray
[x] Chris Ray
[x] Michael Rounds
[x] Cindy Shellito
[x] Amy Varble
[x] Dmitriy Zamoshchin
[x] Yelena Zamoshchina
[x] Christoph Zurcher
1. RMOC President Bob Ellis welcomed everyone and called the annual meeting to order at 1:13 pm. 2. President's Report from Bob Ellis: - We had a good year overall; many thanks to all the volunteers throughout the year. - We had 20 local meets and three CSOL meets in 2013, all with e-punching. - Tom Bagby organized a great new Zombie orienteering event at Peaceful Valley Scout Ranch, with help from several RMOC members. - Alex Thomas has handed off the String-O kit to Amy Varble. - Bob taught four "Sport of Orienteering" workshops at local REI stores this year. - We need volunteer Course Setters and Meet Directors for 2014. - RMOC will be hosting the 2014 US Classic Championships & Trail-O Championships in early August, in conjunction with LROC Laramie Daze and the OUSA Convention. 3. Vice-President's Report from Doug Berling: - Permits are a year-round job, considering the significant lead time and follow-up reports that are required. * US Forest Service permits always require adequate parking and portable toilets (extra expense). * Permit fees for USFS and Peaceful Valley are based on participation. * We have a new contact in Frisco, but most of Doug's other permit contacts are consistent year to year, which is helpful. * At Bear Creek Lake Park, the ranger wants our courses to avoid sensitive areas. - Our Fox Run map didn't suffer an damage from the Black Forest fire. - Out Chatfield maps may eventually be under water, if the reservoir's capacity is expanded (water level will increase by 12 feet). [Details] 4. Treasurer's Report from Sverre Froyen: - Sverre distributed detailed reports for individual meets and overall income and expenses. (Contact Sverre if you'd like a copy of the report.) - We have some big expenses coming up in 2014: * OUSA insurance (based on total starts in 2013). * Permit fees. * Mapping projects. * A-Meet. - Sverre used some new categories in the report, which should make it easier to interpret. * Gifts and grants = donations at CU-Boulder meet. * Map sales = Palmer Park maps sold to CU-Colorado Springs. * Grants paid = BSA portion of Zombie meet proceeds. * Professional fees = mapping (Plamen Djambazov, Mikell Platt). - Other significant expenses in 2013 included a tablet PC for mapping, new OCAD software licenses, and CSOL awards. - We had less meet income in 2013, since we didn't host an A-Meet. 5. Secretary's Report from Brooke Mann: - Brooke presented summaries of our membership trends, 2013 meet attendance, website changes, and 2014 plans (year-long waiver, A-Meet website, and automatic queries for e-punch import files and start cards). - Marketing plans for 2014: Ski-O posters, social media posts (Facebook), tri-fold brochures, handout card, and 11x17 posters. - Someone suggested that we do more marketing to area Boy Scout councils and JROTC / ROTC programs. (Christoph reported that he and Leif did contact some local ROTC program this year, but didn't get any response.) 6. USAFA Team Report from Christoph Zurcher: - In 2012, had 1-2 cadets; in 2013, there were 3-5 cadets interested in the team. * Had a table at USAFA "club day". * Onsite practices, led by cadets. * Casey (cadet) set up a permanent course. * 8-10 training sessions scheduled by Christoph. - Goal: send a team to the 2014 Interscholastic / Intercollegiate championships. * Team is currently unsanctioned, and therefore they don't have a travel budget. - Dmitriy asked if we can use the USAFA maps. No, because access to the mapped area is restricted. 7. Elections: - Bob Ellis was re-elected as President, with the understanding that he will only serve the first year of his two-year term; Kris Beecroft is willing to take over the second year of Bob's term after her 2014 A-Meet Director duties are over. - Sverre Froyen was re-elected to a two-year term as Treasurer. 8. Mapping Update: - Kris Beecroft gave an overview of the status of current mapping projects. 9. 2014 A-Meet Update: - Kris Beecroft gave an overview of our plans. - We discussed date and time changes for the Trail-O, to coordinate with OUSA's annual meeting and the dinner. Kris and Sharon Crawford will discuss further. 10. Parker Permanent Course: - Chris Ray gave an update about his plan to create a permanent orienteering course in Parker. There are 18 miles of trails (Cherry Creek) and side-trails. * The town would like to have more activities that appeal to seniors and youths. * Chris has a town contact for GIS data. * Cherry Creek corridor concerns: wetlands, jumping mouse, two counties / three towns (boundary issues). * A connector trail is planned for the Reuter-Hess reservoir. * Chris will continue to work with his town contacts. * Brian Coleman said he's willing to help facilitate digital data acquisition / conversion. 11. 2014 Schedule: - We talked about considerations for the 2014 schedule. We'll only have one meet in July, to allow time for final A-Meet prep work. 12. ARDF: - Brian Coleman has five transmitters and a DIY antenna for $10. 13. Meeting adjourned at 3:00 pm.